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If we talk about the early or mid-2000s, the concept of hiring an event management company was pretty alien to the Indian wedding market. In those days, the couples and their family members used to do all the planning, right from searching for vendors to negotiation and bookings. However, in the past five to eight years we witnessed a huge spike in the demand of event management companies in Mumbai.
Wedding functions now are not limited to hiring a venue, food caterer and inviting guests for feasts. It is celebrated as a big festival with multiple events ranging over a week. But the number of functions calls for more number of family members and friends to handle the work because it is not possible for the bride and groom to handle everything by themselves. All this increased the need for hiring event managers. Their job is to handle all the aspects of planning the wedding and other functions.
Hiring an event company is an easy task but if you’re not prepared with a proper list of questions to ask; it can become daunting. To aid you, we have compiled a list of 6 must ask questions while meeting each event management Companies.
Are You Available On The Shortlisted Dates?: Imagine yourself in the situation where you have discussed everything with the event management companies, and later find out that they are pre-booked on your wedding date. Frustrating, right? For this reason, the first question which you should ask every event company is regarding their availability. Cross-out the names of all such vendors who are not free, and focus your energy to negotiate with the remaining ones.
What Is Your Area Of Expertise?: You should hire an event management companies whose area of expertise is in organizing a wedding and similar informal function. You’ll come across different vendors where some hold experience in ideating corporate events; although they also take wedding-related work, we’ll recommend hiring vendor with expertise in non-corporate events. Along with expertise, experience also holds a crucial place. You should book an event vendor with a minimum experience of five years in wedding planning.
Who Will Work On The Event?: All the top event companies in Mumbai work in multiple teams to handle multiple events. It may happen that team member you met in the meeting will be different from the one who will work on the event dates. You should schedule a meet-up with that person or team; it will help you communicate the idea of your dream wedding in a clearer and crisp manner to the concerned individual.
Do You Take Multiple Bookings?: Event management companies work in multiple teams, which means they often take up multiple bookings for the same date. You should preferably hire the vendor who does not opt for such business tactics. Multiple events in a day will divide the team’s energy and attention, and have a negative effect on your wedding function.
What Are Your Charges?: The most important point or question to ask the vendor is about their service fees. There are a lot of different components in the charges by event C which include a service fee and rent cost of the decoration material. Also, the cost of hiring such vendors runs into lakhs of rupees. Therefore it is important to discuss the charges; this will aid you in keeping a check in the entire wedding budget.
If you want to hire from the top event companies in Mumbai, the first thing they ask is for the type of venue you’re seeking. Below we’ve discussed the different locations you can rent for organizing your wedding festivities.
Marriage Garden/ Lawn: One of the most common venue choices is renting an open garden for hosting the function. The major advantage of this venue is the blank canvas which can be painted as per your choice of theme. The rent of open marriage garden varies from one location to other; venue at a posh locality will rent more as compared to the venue situated at a regular area.
Community Halls/ Banquets: For the couples who want to rent the wedding venue in a limited budget and not compromise on the infrastructure; community hall is the best option. Majority of these halls come with air-conditioners and are also well-maintained. However, one pertinent issue with such halls is their availability; due to affordable rent and quality services, they are the first ones to get booked.
Hotel Banquets: Third most preferred option as per the list of best event management company in Mumbai is the banquet halls in hotels. The reason behind the popularity of such venue is the availability of all services under one roof. You would not have to search for a food caterer as the hotel will offer its catering service for the function. One drawback of the hotel banquets are the restrictions regarding decoration and loud music. The former because of the fear of damage to the property, and later due to the discomfort caused to the in-house guests staying at the hotel.
Farmhouse: If you or any of your close relative has a large farmhouse, then you can also organize the functions at that location. The best part about this wedding venue is that you will not have to pay any amount for the rent because it is a personal space. However, one major issue is the efforts required to be placed for setting up the area like light poles, tent structures, and most importantly the main stage and the mandap area. In lawns dedicated to organizing functions, all these setups are half-erected which is not available at a personal farmhouse.
Destination Wedding: Some couples like to organize intimate wedding functions with a limited number of guests, around one or two hundred. For such couples, an ideal option is to opt for a destination wedding. As per event planner companies in Mumbai; Jaipur, Udaipur, Rishikesh, Pune, Goa are some of the most popular destination wedding locations. However, the cost of planning a wedding outside can pinch a little more on the pocket depending upon your choice of accommodation and location.
So these were the famous five venue options to host your wedding functions. Choose the location as per your vision of the dream wedding. Now the next step is to find the event vendors who will bring your vision to life, and for that, you can either ask friends and family for recommendations or opt for the shortest yet the most effective way of finding vendors.
No longer are you needed to travel through the market, from one street to another for searching wedding vendors. With Shaadidukaan.com you can search and book vendors for all the wedding-related work, from the comfort of your home. The website has more than 30000 trusted wedding vendors registered online; from the wedding venue to wedding photographers in mumbai and mehndi artist in mumbai. On the portal, you will also find profiles of all the vendors, like other social media platforms. From the profiles, you can gain insights on customer ratings and reviews, product images, business address, and much more.
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